Convert Financial Documents To Excel

ScanToExcel is your comprehensive solution for converting scanned documents, photos, and PDFs into editable, structured data formats. Whether you're a small business owner tracking expenses, an accountant managing client invoices, or a data analyst processing financial documents, our AI-powered OCR technology makes document digitization effortless.

What is OCR and Why Does It Matter?

Optical Character Recognition (OCR) is a technology that converts different types of documents - such as scanned paper documents, PDF files, or images captured by a digital camera - into editable and searchable data. Traditional OCR simply extracts text, but ScanToExcel goes further by understanding document structure, extracting tables, and organizing data into spreadsheet-ready formats.

Document Types We Support

Our intelligent extraction engine handles a wide variety of financial and business documents:

• Receipts - Grocery receipts, restaurant bills, fuel receipts, retail purchases, and more
• Bank Statements - Monthly statements from any bank with transaction details
• Invoices - Vendor invoices, utility bills, service invoices with line items
• Credit Card Statements - Complete transaction history with categories
• Paystubs - Earnings, deductions, taxes, and net pay information
• PDF Tables - Any tabular data embedded in PDF documents
• Image Tables - Photos of whiteboards, printed tables, or handwritten tables

Export Formats for Every Workflow

We understand that different use cases require different output formats. That's why ScanToExcel supports:

• Excel (.xlsx) - Perfect for financial analysis, bookkeeping, and data manipulation
• CSV - Universal format for importing into accounting software, databases, or other tools
• Word (.docx) - Ideal for reports and documentation that need formatted tables
• PDF - For archiving or sharing extracted data in a portable format
• JSON - Structured data format for developers, APIs, and data science workflows
• XML - Enterprise-ready format for ERP systems and B2B integrations

Use Cases Across Industries

ScanToExcel serves professionals across many industries:

• Accounting & Bookkeeping - Digitize client receipts, invoices, and bank statements for faster reconciliation
• Small Business - Track expenses, manage invoices, and maintain organized financial records
• Healthcare - Extract billing information from medical invoices and insurance documents
• Real Estate - Process rent receipts, property invoices, and financial statements
• Legal - Convert financial discovery documents into searchable, analyzable formats
• Education - Digitize expense reports, grant documentation, and administrative records
• Personal Finance - Track spending, organize tax documents, and manage household budgets

Privacy-First Document Processing

Your documents contain sensitive financial information, and we take that responsibility seriously. ScanToExcel processes all files in memory without storing them on our servers. Once your conversion is complete, your original files and extracted data are immediately discarded. We don't log, analyze, or retain any of your document content - ever.

How Our AI Technology Works

Unlike basic OCR tools that simply extract raw text, ScanToExcel uses advanced machine learning models trained specifically for financial document understanding. Our system recognizes document types automatically, identifies key fields (dates, amounts, vendors, line items), and structures the data into clean, organized spreadsheets. This intelligent extraction means less manual cleanup and more accurate results.

Getting Started Is Easy

Simply upload your document - whether it's a photo from your phone, a scanned PDF, or a digital file - and our AI will analyze it within seconds. Review the extracted data, make any adjustments if needed, and download in your preferred format. No account required, no software to install, and completely free for up to 50 conversions per day.