Turn Any Paystub Into a Structured Payroll Spreadsheet

Works With Every Payroll System

Whether it's a digital PDF from your payroll portal or a photographed paper check, our AI handles paystubs from every employer and payroll system.

Sharper Input, Sharper Output

Better input means better output. Follow these tips to get the most accurate payroll data from ScanToExcel.

• 1

  Check your payroll portal's 'Download PDF' option

  ADP, Gusto, Workday, and most portals let you download paystubs as PDFs — these extract far more accurately than screenshots

• 2

  Flatten paper paystubs on a dark surface

  Smooth the paper flat and photograph from directly above against a contrasting background

• 3

  Include everything from name to YTD totals

  Make sure the full document is in frame — employee info, all earnings lines, deductions, and the YTD summary

• 4

  Convert 3+ consecutive paystubs for trend analysis

  Comparing several pay periods side-by-side makes it easier to spot payroll errors or track income changes over time

• 5

  Redact your SSN if you prefer

  We never store your files, but you can black out your Social Security number before uploading for extra peace of mind

• 6

  Combine multi-page paystubs into one PDF

  If your paystub spans multiple pages, merge them into a single PDF before uploading for best results

Paystub Extraction FAQ

What information can be extracted from a paystub?

Our AI extracts all key payroll data including gross earnings, net pay, federal and state taxes, Social Security (FICA), Medicare, 401(k) contributions, health insurance premiums, HSA contributions, and year-to-date totals. We also capture pay period dates, hours worked, and employer details.

Is my paystub data secure and private?

Yes — paystubs contain sensitive payroll data like your SSN, salary, and tax withholdings, so we take this seriously. Your file is processed entirely in memory, never written to disk, and discarded the moment your Excel is ready. No account is required, and we have zero access to your earnings, tax, or employer information after conversion.

What paystub formats do you support?

We support PDF paystubs from any payroll provider (ADP, Gusto, Paychex, Workday, etc.), as well as photographed or scanned paper paystubs. JPEG, PNG, HEIC, and PDF formats are all accepted.

Can I use this for mortgage or loan applications?

Yes, many users convert paystubs to Excel for mortgage applications, car loans, apartment rentals, and other income verification purposes. The organized spreadsheet format makes it easy to demonstrate consistent income and employment history.

Does it work with international payslips?

Yes, our OCR works with payslips from the US, UK, Canada, Australia, and most other countries. We handle various currencies, tax systems, and payroll formats including weekly, bi-weekly, semi-monthly, and monthly pay periods.

Can I convert multiple paystubs at once?

You can upload and convert multiple paystubs per day — 10 conversions/day without signup, 20/day with a free account, or unlimited with Premium. Each paystub is processed individually and downloads as a separate Excel file, making it easy to organize your income records across pay periods.

What output formats are available besides Excel?

Beyond Excel (.xlsx), we offer CSV for database import, JSON for developers, XML for enterprise systems, Word (.docx) for documentation, and PDF for professional reports. Choose the format that fits your workflow.