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Drop Your Invoice File
Drag and drop a PDF invoice, scanned image, or photograph. Multi-page PDFs are handled automatically — no need to split them. Select your output format: Excel, CSV, PDF, Word, JSON, or XML.
Convert Invoices to Excel
Upload invoice PDFs or images and extract line items, quantities, prices, taxes, and totals into structured Excel spreadsheets. Choose JSON output for full vendor details, dates, and payment terms
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Email
0/10 daily document conversions
Start free instantly • All document types • No signup required
Privacy First: Your images are never stored - processed instantly and discarded
How ScanToExcel Processes Your Invoices
What You Need
- ✓An invoice PDF, scanned document, or photo — single or multi-page
- ✓Any device with a browser — desktop, tablet, or phone
- ✓No account needed — convert up to 10 invoices per day for free
Upload → Extract → Download
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AI Parses Line Items, Tax, and Totals
The AI reads the invoice and extracts every line item with description, quantity, unit price, VAT rate, VAT amount, and subtotal. It also captures the tax breakdown, subtotal, and grand total. In JSON output, you additionally get vendor name, addresses, invoice number, dates, and payment terms — all processed in memory with zero data retention.
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Receive Your Spreadsheet
Download the structured data instantly. Excel and CSV contain the line-item table with totals — ready for spreadsheet work. JSON includes all extracted fields: vendor details, invoice number, dates, payment terms, and line items. Batch uploads produce individual files or a ZIP archive.
Vendor Invoice to Excel
Upload invoice PDF or image
Get organized Excel data
Any Invoice Format, One Extraction Engine
Upload any invoice and the AI extracts line items, totals, and tax details into a structured spreadsheet. From a single freelancer bill to a multi-page vendor statement.
🏢
Vendor & Supplier Invoices
Standard B2B invoices with line items, quantities, unit prices, tax breakdowns, and totals.
💡
Utility & Telecom Bills
Electric, gas, water, internet, and phone bills with usage charges, account details, and payment totals.
💻
SaaS & Subscription Invoices
Software and service invoices with recurring charges, billing periods, and license details.
🔧
Contractor & Freelancer Bills
Time-based or project-based invoices with service descriptions, hours, rates, and expense line items.
🏗️
Construction & Material Invoices
Material supply invoices and contractor bills with itemized costs, quantities, and project references.
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Professional Services Invoices
Legal, consulting, and accounting invoices with detailed service descriptions, time entries, and fee breakdowns.
Engineered for Accounts Payable Workflows
✓Multi-page PDFs processed as a single document
✓Scanned documents, photos, and native PDF text
✓Invoices in any language or currency
✓Faded print, slight skew, and mixed layouts
✓Excel and CSV for spreadsheet workflows
✓JSON for full field extraction (vendor details, dates, payment terms)
✓PDF and Word for reports and documentation
✓Batch upload up to 3, 10, or 50 invoices per plan
Every Field, Itemized and Structured
The AI reads the full document and identifies every field it can find — from vendor details to individual line items. Here's exactly what you get.
Extracted Fields
- ✓Vendor name, full address, and VAT or Tax ID
- ✓Receiver name, address, and VAT or Tax ID
- ✓Invoice number, issue date, due date, and payment terms
- ✓Every line item: description, quantity, unit price, VAT rate, and subtotal
- ✓Full tax breakdown by rate, subtotal, and grand total
Choose JSON for Complete Data
Excel and CSV exports focus on the line-item table with totals — ideal for spreadsheet work. For the full picture including vendor details, invoice number, dates, and payment terms, choose JSON as your output format.
JSON preserves every extracted field. Excel focuses on the line-item table and totals.
Photographing Paper Invoices? Read This First
Most invoices arrive as PDFs — upload them directly for the best results. For paper invoices, these tips help maximize accuracy.
- 1
Upload the original PDF when possible
PDF-native text gives the AI a lossless source — no OCR noise from scanning
- 2
Multi-page? Upload the full file
The AI merges line items across all pages automatically — no need to split
- 3
Scans: use 300 DPI or higher
Higher resolution means sharper text, especially for small table fonts
- 4
Include the full document
Capture from vendor header through payment terms at the bottom — cropping can lose due dates
- 5
Avoid glare on glossy paper
If photographing, use diffused lighting to prevent hotspots on coated stock
- 6
Handwritten annotations are fine
The AI can read pen notes and handwritten additions on printed invoices
Choose Your Plan
All plans include all document types, input formats & export formats.
Current Plan
🆓
Free
$0
Perfect for occasional use. No account needed.
- 10 conversions per day
- Up to 3 files per batch
- Receipts, invoices, bank & credit card statements, paystubs, table images
- Scanned PDFs, text PDFs, multi-page PDFs, JPG, PNG, HEIC, WebP & more
- Export to Excel, CSV, Word, PDF, XML, JSON
- Privacy first: files & output are never stored
⭐
Free+
$0
Double your daily limit with a free account.
- 20 conversions per day
- Up to 10 files per batch
- ZIP download for batch files
- Email delivery of results
- Everything in Free
Most Popular
👑
Premium
$4.99/mo
For power users who need maximum conversions.
- Unlimited conversions
- Up to 50 files per batch
- Enhanced AI model for better accuracy
- Parallel processing — 3x faster batches
- Priority email support
- Billed monthly, cancel anytime
- Everything in Free+
Invoice Extraction FAQ
- What data does ScanToExcel extract from invoices?
- The AI extracts every line item with description, quantity, unit price, VAT rate, VAT amount, and subtotal. It also captures the tax breakdown by rate, subtotal, and grand total. Additionally, it identifies vendor name, addresses, VAT/Tax IDs, receiver details, invoice number, issue date, due date, and payment terms. Excel and CSV exports contain the line-item table and totals. JSON output preserves every extracted field including vendor details and dates.
- Can ScanToExcel handle multi-page invoice PDFs?
- Yes. Upload the full PDF and the AI processes all pages as a single document. Line items from every page are combined into one output file. There is no need to split the PDF beforehand.
- What output formats are available for invoice conversion?
- You can export to Excel (XLSX), CSV, PDF, Word (DOCX), JSON, or XML. Excel and CSV are ideal for spreadsheet work with line items and totals. JSON gives you the most complete output — it includes vendor details, invoice number, dates, and payment terms alongside line items.
- What is the difference between invoice and receipt extraction?
- Invoices are pre-payment documents from vendors with structured fields like invoice numbers, due dates, and VAT breakdowns. Receipts are post-payment proofs from merchants. ScanToExcel uses different extraction prompts tailored to each document type — the invoice prompt targets B2B fields like sender and receiver details, invoice numbers, and tax rates, while the receipt prompt focuses on merchant names, item lists, and transaction totals.
- Is my invoice data stored or shared?
- No. All processing happens in memory and files are discarded the moment your download is ready. Nothing is logged, cached, or retained. ScanToExcel follows a privacy-first architecture that is fully GDPR compliant.
Other Document Conversion Tools
Invoices Stacking Up? Process Them in Seconds.
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